Privacy policy

Personal data is any information about an identified person.
Personal information is divided into identified persons and identifiable personal data, which are all forms of data that can be related to you to some extent. Our Privacy Policy applies to the information you provide to us and/or to the information we collect from you as a user of our services or through your conduct on our websites.
In the privacy policy, you can read how we handle the data we come into possession of and how long we store data about you.

This privacy policy applies in cases where The International Conference on Coordination Chemistry (ICC), Syddansk Universitet (University of Southern Denmark) ( is the data controller for the processing of your personal data.

1. Data controller

We are the data controller for the processing of the personal data that we process about our users and business partners. You will find our contact information below.

International Conference on Coordination Chemistry (ICC)
Syddansk Universitet (University of Southern Denmark)
Campusvej 55
5230 Odense M
CVR-NR: 29283958

You are welcome to contact us at Write “Privacy Policy” in the subject line. You can write to us if you have questions about the processing of your personal data, if you want to claim your rights, if you want to change or delete your registered personal data about you, or if you have questions in relation to our privacy policy.

2. Processing activities

As data controller cf. GDPR, we have the following processing activities.

2.1 Visit to website

When you visit our website ( we use cookies for the website to function, which you can read more about in our cookie policy.
You can reject the use of cookies at any time. You can do this by changing the relevant settings in your browser. Instructions can be found here: Simsoft delete cookies page
If you delete or block cookies, advertisements may become less relevant to you and appear more frequently. You may also risk that the website does not function optimally and that there is content that you cannot access.

2.2 Communication with users or potential users

When you have questions about our site, or want to hear more about our services, you can contact us via:

  • E-mail
  • Telephone

Through this, we will process your personal data so that we can enter into a dialogue with you, e.g. answer questions about our services. We only process the information that you give us in connection with our communication.

We will typically process the following general information: name, email, telephone number.

Our authority to process this personal data is the data protection regulation’s article 6, paragraph 1 liter f.

We delete our communication with you when it is clear whether you want our services or not. Should in a special case arise a need to store your personal data for a longer period of time, this could be the case.

2.3 Complaint

You can contact us with a complaint In accordance with the law, we will process your complaint no later than 28 days in advance, or we will also notify you of the need to extend the deadline for processing your complaint.

3. Data processors

Few can handle everything by themselves, and the same applies to us. We therefore have business partners and use suppliers, some of whom may be data processors. External suppliers can, for example, provide systems to organize our work, services, consultancy, IT hosting or marketing.
It is our responsibility to ensure that your personal data is processed properly. That is why we make high demands on our business partners, and our partners must guarantee that your personal data is protected.
We therefore enter into agreements on this with companies (data processors) that handle personal data on our behalf in order to increase the security of your personal data.

4. Disclosure of personal data

We do not pass on your personal data to third parties.

5. Profiling and automated decisions

We do not make profiling or automated decisions.

6. Third Country Transfers

We generally use data processors in the EU, or who store data in the EU.
In some cases this is not possible, and here data processors outside the EU/EEA can be used, provided they can ensure adequate protection of your personal data and belong to safe third countries.

7. Processing security

We keep the processing of personal data secure by having appropriate technical and organizational measures in place.
We have carried out risk assessments of our processing of personal data, and have subsequently introduced appropriate technical and organizational measures to increase processing security.
One of our most important measures is to keep our employees up-to-date on GDPR via ongoing awareness training, GDPR course, as well as by reviewing our GDPR procedures with employees.

8. The rights of the data subjects

According to the data protection regulation, you have a number of rights in relation to our processing of information about you.
If you want to make use of your rights, please contact us so that we can help you with this.
8.1 Right to see information (right of access)
You have the right to gain insight into the information that we process about you, as well as a range of additional information.8.2 Right to rectification (correction)
You have the right to have incorrect information about yourself corrected.
8.3 Right to erasure
In special cases, you have the right to have information about you deleted before the time of our normal general deletion occurs.
8.4 Right to restriction of processing
In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in future only process the information – apart from storage – with your consent, or for the purpose of establishing, asserting or defending legal claims, or to protect a person or important public interests.
8.5 Right to object
In certain cases, you have the right to object to our otherwise lawful processing of your personal data. You can also object to the processing of your information for direct marketing.
8.6 Right to transmit information (data portability)
In certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have this personal data transferred from one data controller to another without hindrance.
You can read more about your rights in the Data Protection Authority’s guidance on the rights of data subjects, which you can find When our processing of your personal data is based on your consent, you have the right to withdraw your consent.

9. Storage and deletion

We delete your personal data when we no longer need to process them to fulfill one or more of the purposes mentioned above.
We store your information in accordance with applicable legislation.
The information can also be processed and stored longer if it is anonymised.

10. Complaint to the Data

Protection Authority
You have the right to lodge a complaint with the Danish Data Protection Authority if you are dissatisfied with the way we process your personal data. You will find the Data Protection Authority’s contact information at

Contact information:

Carl Jacobsens Vej 35
2500 Valby
Phone: +45 3319 3200