Personal data is any information about an identified person.
1. Data controller
We are the data controller for the processing of the personal data that we process about our users and business partners. You will find our contact information below.
International Conference on Coordination Chemistry (ICC)
Syddansk Universitet (University of Southern Denmark)
5230 Odense M
2. Processing activities
As data controller cf. GDPR, we have the following processing activities.
2.1 Visit to website
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2.2 Communication with users or potential users
When you have questions about our site, or want to hear more about our services, you can contact us via:
Through this, we will process your personal data so that we can enter into a dialogue with you, e.g. answer questions about our services. We only process the information that you give us in connection with our communication.
We will typically process the following general information: name, email, telephone number.
Our authority to process this personal data is the data protection regulation’s article 6, paragraph 1 liter f.
We delete our communication with you when it is clear whether you want our services or not. Should in a special case arise a need to store your personal data for a longer period of time, this could be the case.
You can contact us with a complaint email@example.com. In accordance with the law, we will process your complaint no later than 28 days in advance, or we will also notify you of the need to extend the deadline for processing your complaint.
3. Data processors
Few can handle everything by themselves, and the same applies to us. We therefore have business partners and use suppliers, some of whom may be data processors. External suppliers can, for example, provide systems to organize our work, services, consultancy, IT hosting or marketing.
It is our responsibility to ensure that your personal data is processed properly. That is why we make high demands on our business partners, and our partners must guarantee that your personal data is protected.
We therefore enter into agreements on this with companies (data processors) that handle personal data on our behalf in order to increase the security of your personal data.
4. Disclosure of personal data
We do not pass on your personal data to third parties.
5. Profiling and automated decisions
We do not make profiling or automated decisions.
6. Third Country Transfers
We generally use data processors in the EU, or who store data in the EU.
In some cases this is not possible, and here data processors outside the EU/EEA can be used, provided they can ensure adequate protection of your personal data and belong to safe third countries.
7. Processing security
We keep the processing of personal data secure by having appropriate technical and organizational measures in place.
We have carried out risk assessments of our processing of personal data, and have subsequently introduced appropriate technical and organizational measures to increase processing security.
One of our most important measures is to keep our employees up-to-date on GDPR via ongoing awareness training, GDPR course, as well as by reviewing our GDPR procedures with employees.
8. The rights of the data subjects
According to the data protection regulation, you have a number of rights in relation to our processing of information about you.
If you want to make use of your rights, please contact us so that we can help you with this.
8.1 Right to see information (right of access)
You have the right to gain insight into the information that we process about you, as well as a range of additional information.8.2 Right to rectification (correction)
You have the right to have incorrect information about yourself corrected.
8.3 Right to erasure
In special cases, you have the right to have information about you deleted before the time of our normal general deletion occurs.
8.4 Right to restriction of processing
In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in future only process the information – apart from storage – with your consent, or for the purpose of establishing, asserting or defending legal claims, or to protect a person or important public interests.
8.5 Right to object
In certain cases, you have the right to object to our otherwise lawful processing of your personal data. You can also object to the processing of your information for direct marketing.
8.6 Right to transmit information (data portability)
In certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have this personal data transferred from one data controller to another without hindrance.
You can read more about your rights in the Data Protection Authority’s guidance on the rights of data subjects, which you can find www.datatilsynet.dk. When our processing of your personal data is based on your consent, you have the right to withdraw your consent.
9. Storage and deletion
We delete your personal data when we no longer need to process them to fulfill one or more of the purposes mentioned above.
We store your information in accordance with applicable legislation.
The information can also be processed and stored longer if it is anonymised.
10. Complaint to the Data
You have the right to lodge a complaint with the Danish Data Protection Authority if you are dissatisfied with the way we process your personal data. You will find the Data Protection Authority’s contact information at www.datatilsynet.dk.
Carl Jacobsens Vej 35
Phone: +45 3319 3200